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Government Contractor Travel

Federally Reimbursed Travel

Travel that is federally funded or reimbursed by the federal government has strict requirements that must be met to be considered compliant. JTFR spells out the process in great detail. Our experience tells us that each company or organization has slightly different mission objectives and needs – whether planning a meeting within the US or traveling internationally. Our team of agents can assist to construct a program and policies that meet your needs and complies with JFTR audits including Fly America and lodging per diems. JFTR is ever changing and we encourage you to keep up with the latest by logging in on the official Travel regulations Notices and Quick Link Resources from the Defense Travel Management Office.

Effective 1 October 2014, the Joint Federal Travel Regulations, Vol. 1 (JFTR), and the Joint Travel Regulations, Vol. 2 (JTR) are consolidated into one volume titled the Joint Travel Regulations (JTR). This action reduced redundant information and the overall number of pages of travel regulations. All issuances should be updated with the correct JTR name and/or paragraph reference(s). If necessary, issuances may be submitted for review, to PDTATAC staff, IAW the requirements in JTR, par. 1020.

Fly America Act Q&A

Use of United States Flag Air Carriers

301-10.131 What does United States mean?

For purposes of the use of United States flag air carriers, “United States” means the 50 states, the District of Columbia, and the territories and possessions of the United States (49 U.S.C. 40102).

301-10.132 Who is required to use a U.S. flag air carrier?

Anyone whose air travel is financed by U.S. Government funds, except as provided in §§301-10.135, 301-10.136, and 301-10.137.

301-10.133 What is a U.S. flag air carrier?

An air carrier which holds a certificate under 49 U.S.C. 41102 but does not include a foreign air carrier operating under a permit.

301-10.134 What is U.S. flag air carrier service?

U.S. flag air carrier service is service provided on an air carrier which holds a certificate under 49 U.S.C. 41102 and which service is authorized either by the carrier’s certificate or by exemption or regulation. U.S. flag air carrier service also includes service provided under a code share agreement with a foreign air carrier in accordance with Title 14, Code of Federal Regulations when the ticket, or documentation for an electronic ticket, identifies the U.S. flag air carrier’s designator code and flight number.

301-10.135 When must I travel using U.S. flag air carrier service?

You are required by 49 U.S.C. 40118, commonly referred to as the “Fly America Act,” to use U.S. flag air carrier service for all air travel funded by the U.S. Government, except as provided in §§301-10.136 and 301-10.137 or when one of the following exceptions applies:

(a) Use of a foreign air carrier is determined to be a matter of necessity in accordance with §301-10.138; or

(b) The transportation is provided under a bilateral or multilateral air transportation agreement to which the United States Government and the government of a foreign country are parties, and which the Department of Transportation has determined meets the requirements of the Fly America Act.

(1) Information on bilateral or multilateral air transportation agreements impacting United States Government procured transportation can be accessed at http://www.gsa.gov/openskies; and

(2) If determined appropriate, GSA may periodically issue FTR Bulletins providing further guidance on bilateral or multilateral air transportation agreements impacting United States Government procured transportation. These bulletins may be accessed at http://www.gsa.gov/bulletins .

(c) You are an officer or employee of the Department of State, United States Information Agency, United States International Development Cooperation Agency, or the Arms Control Disarmament Agency, and your travel is paid with funds appropriated to one of these agencies, and your travel is between two places outside the United States; or

(d) No U.S. flag air carrier provides service on a particular leg of the route, in which case foreign air carrier service may be used, but only to or from the nearest interchange point on a usually traveled route to connect with U.S. flag air carrier service; or

(e) A U.S. flag air carrier involuntarily reroutes your travel on a foreign air carrier; or

(f) Service on a foreign air carrier would be three hours or less, and use of the U.S. flag air carrier would at least double your en route travel time; or

(g) When the costs of transportation are reimbursed in full by a third party, such as a foreign government, international agency, or other organization.

301-10.136 What exceptions to the Fly America Act requirements apply when I travel between the United States and another country?

The exceptions are:

(a) If a U.S. flag air carrier offers nonstop or direct service (no aircraft change) from your origin to your destination, you must use the U.S. flag air carrier service unless such use would extend your travel time, including delay at origin, by 24 hours or more.

(b) If a U.S. flag air carrier does not offer nonstop or direct service (no aircraft change) between your origin and your destination, you must use a U.S. flag air carrier on every portion of the route where it provides service unless, when compared to using a foreign air carrier, such use would:

(1) Increase the number of aircraft changes you must make outside of the U.S. by 2 or more; or

(2) Extend your travel time by at least 6 hours or more; or

(3) Require a connecting time of 4 hours or more at an overseas interchange point.

301-10.137 What exceptions to the Fly America Act requirements apply when I travel solely outside the United States, and a U.S. flag air carrier provides service between my origin and my destination?

You must always use a U.S. flag carrier for such travel, unless, when compared to using a foreign air carrier, such use would:

(a) Increase the number of aircraft changes you must make en route by 2 or more; or

(b) Extend your travel time by 6 hours or more; or

(c) Require a connecting time of 4 hours or more at an overseas interchange point.

301-10.138 In what circumstances is foreign air carrier service deemed a matter of necessity?

(a) Foreign air carrier service is deemed a necessity when service by a U.S. flag air carrier is available, but

(1) Cannot provide the air transportation needed; or

(2) Will not accomplish the agency’s mission.

(b) Necessity includes, but is not limited to, the following circumstances:

(1) When the agency determines that use of a foreign air carrier is necessary for medical reasons, including use of foreign air carrier service to reduce the number of connections and possible delays in the transportation of persons in need of medical treatment; or

(2) When use of a foreign air carrier is required to avoid an unreasonable risk to your safety and is approved by your agency (e.g., terrorist threats). Written approval of the use of foreign air carrier service based on an unreasonable risk to your safety must be approved by your agency on a case by case basis. An agency determination and approval of use of a foreign air carrier based on a threat against a U.S. flag air carrier must be supported by a travel advisory notice issued by the Federal Aviation Administration and the Department of State. An agency determination and approval of use of a foreign air carrier based on a threat against Government employees or other travelers must be supported by evidence of the threat(s) that form the basis of the determination and approval; or

(3) When you cannot purchase a ticket in your authorized class of service on a U.S. flag air carrier, and a seat is available in your authorized class of service on a foreign air carrier.

301-10.139 May I travel by a foreign air carrier if the cost of my ticket is less than traveling by a U.S. flag air carrier?

No. Foreign air carrier service may not be used solely based on the cost of your ticket.

301-10.140 May I use a foreign air carrier if the service is preferred by or more convenient for my agency or me?

No. You must use U.S. flag air carrier service, unless you meet one of the exceptions in §301-10.135, 301-10.136, or 301-10.137 or unless foreign air carrier service is deemed a matter of necessity under §301-10.138.

301-10.141 Must I provide any special certification or documents if I use a foreign air carrier?

Yes, you must provide a certification, as required in §301-10.142 and any other documents required by your agency. Your agency cannot pay your foreign air carrier fare if you do not provide the required certification.

301-10.142 What must the certification include?

The certification must include:

(a) Your name;

(b) The dates that you traveled;

(c) The origin and the destination of your travel;

(d) A detailed itinerary of your travel, name of the air carrier and flight number for each leg of the trip; and

(e) A statement explaining why you met one of the exceptions in §301-10.135, 301-10.136, or 301-10.137 or a copy of your agency’s written approval that foreign air carrier service was deemed a matter of necessity in accordance with §301-10.138.

301-10.143 What is my liability if I improperly use a foreign air carrier?

You will not be reimbursed for any transportation cost for which you improperly use foreign air carrier service. If you are authorized by your agency to use U.S. flag air carrier service for your entire trip, and you improperly use a foreign air carrier for any part of or the entire trip (i.e., when not permitted under this regulation), your transportation cost on the foreign air carrier will not be payable by your agency. If your agency authorizes you to use U.S. flag air carrier service for part of your trip and foreign air carrier service for another part of your trip, and you improperly use a foreign air carrier (i.e., when neither authorized to do so nor otherwise permitted under this regulation), your agency will pay the transportation cost on the foreign air carrier for only the portion(s) of the trip for which you were authorized to use foreign air carrier service. The agency must establish internal procedures for denying reimbursement to travelers when use of a foreign air carrier was neither authorized nor otherwise permitted under this regulation.

 

http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

Call us at (775) 324-1777 today to learn more about Government Contractor Travel or contact us online.

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Testimonials

Pati Is Amazing At Finding And Arranging International Travel

Pati is amazing at finding and arranging international travel, even last minute, and continual works to find the best route,...

Cassandra S.

2017-09-25T02:58:33+00:00

Cassandra S.

Pati is amazing at finding and arranging international travel, even last minute, and continual works to find the best route, price, and even seat. I would recommend her for all travel planning.
https://btttravel.com/testimonials/pati-is-amazing-at-finding-and-arranging-international-travel/

One Of The “Little Things” I Appreciate Is The Detailed Itineraries…

As a long-time client of Business Travel and Mandi Mendez I can attest to their outstanding level of service!  I...

John S

2015-01-23T00:37:48+00:00

John S

As a long-time client of Business Travel and Mandi Mendez I can attest to their outstanding level of service!  I travel for business and I can always count on them to find me the best flights, rental cars and hotels.  They go out of their way to find out what my specific needs are for each trip and then match the arrangements to those needs.  One of the "little things" I appreciate is the detailed itineraries that include all the numbers, addresses, etc. to be able to handle most developing situations.  They have also arranged many vacation trips for my wife and I, with the same high levels of service.  I can't imagine going anywhere else for my travel!
https://btttravel.com/testimonials/one-of-the-little-things-i-appreciate-is-the-detailed-itineraries/

Going Through Business Travel Got Us Better Deals, Insider Treatment And Wound Up Costing Less

My wife and I had been to 40 countries without using a travel agent.  We considered ourselves travel pros or...

Cheryl J

2015-01-23T00:40:29+00:00

Cheryl J

My wife and I had been to 40 countries without using a travel agent.  We considered ourselves travel pros or at least serious amateurs.  We really used Mandi Mendez on something of a whim!  We are converts. Never again will we do all the tedious leg work on our own.  And the biggest surprise of all is that going through Business Travel got us better deals, insider treatment and wound up costing less than we could have cooked up on our own.  Mandi listened.  She learned what we really wanted and made sure we got it. We already have two more trips lined up with Mandi Mendez.  Why did we wait so long?
https://btttravel.com/testimonials/going-through-business-travel-got-us-better-deals-insider-treatment-and-wound-up-costing-less/

She Made Us Feel As Though We Were The Only Ones She Was Taking Care Of

Mandi with Business Travel so effortlessly and efficiently handled our entire trip. Our questions were always answered promptly and she...

Marilyn H

2015-01-23T00:43:18+00:00

Marilyn H

Mandi with Business Travel so effortlessly and efficiently handled our entire trip. Our questions were always answered promptly and she made us feel as though we were the only ones she was taking care of. Mandi was extremely helpful, honest, and so kind. She went above and beyond to ensure that every single detail was handled. We now feel as though she is our very own personal travel specialist and cannot imagine planning a trip without her. 
https://btttravel.com/testimonials/she-made-us-feel-as-though-we-were-the-only-ones-she-was-taking-care-of/

The Owners And Staff Are Great To Work With For All Our Travel Needs

For the past several years we have had the pleasure of working with BT & T on a weekly basis...

Dawn C. - Reno, NV

2015-01-23T00:50:44+00:00

Dawn C. - Reno, NV

For the past several years we have had the pleasure of working with BT & T on a weekly basis for our travel arrangements.  The owners and staff are great to work with for all our travel needs, both business and for fun.  They always are pleasant to work with, are prompt in processing our arrangements and returning calls, go above and beyond making sure our travel needs are what we asked for, and should a change be needed, they always are there to accommodate and help us.  They are also great in suggesting different options, travel routes and itineraries, and help saving us money. Love working with them – especially Angie!
https://btttravel.com/testimonials/the-owners-and-staff-are-great-to-work-with-for-all-our-travel-needs/

Our Main Office

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4879 Kietzke Lane Reno, NV 89509

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Telephone:
(775) 324‐1777

E-mail:
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